HOW A SAFETY INSPECTION SOFTWARE APP STANDARDIZES OHS MANAGEMENT SYSTEMS
Standardization is a bit of a buzzword in business circles. If you are able to standardize processes within your business you can significantly improve productivity, and in turn increase profitability. Occupational Health and Safety (OHS) is an important operation of many businesses that is often overlooked in the drive to standardize.
Many tasks OHS inspectors undertake require free-form notes and personal evaluations, which would benefit greatly from some kind of standardization. S&W Technologies’ EHS observation and inspection software app has taken on the challenge of standardizing a number of OHS tasks, making this process easier for inspectors and observers. Below are just a few of the ways in which this app could help your OHS team standardize and become more productive.
THE SAFETY INSPECTION SOFTWARE APP USES SET LEVELS AND THRESHOLDS
Although it takes some initial work to set up, having set levels and thresholds for hazards or unsafe environments in the workplace is a great way to increase OHS system productivity. For example, within the Guardian OHS Management Software System, set levels can be established for a range of incidents which may need to be recorded, such as:
- The risk level of a particular work activity activity
- The severity of an incident
- The priority of a repair or hazard minimization task
On traditional paper forms, these situations often require free-form notes, which are open to interpretation and can be subjective in their ability to report information. With a system that incorporates standardized levels, thresholds for risk mitigation action can also be set. This again removes the possibility of human error in making judgement calls regarding OHS processes.
STANDARDIZE TERMINOLOGY BY SETTING DEFAULTS IN THE SAFETY INSPECTION SOFTWARE APP
A positive side effect of having set levels and thresholds is the development of a standardized terminology across your organization when referencing OHS issues. When using the Guardian EHS Inspection App, you can insert your organization’s specific terminology into menus and forms. This way everyone on your team is speaking the same language, which supports behavior based OHS program principles.
This completely removes the misunderstandings and inefficiencies that can arise with handwritten paper forms, and make sure your OHS processes are compliant with OSHA regulations. In addition, many industries have specific terminology, which is relevant to their OHS practices, but may be unfamiliar to new employees joining the team. With common terminology for your company set in the application, new employees can be brought up to speed quickly and easily.
TAKE ADVANTAGE OF THE SAFETY INSPECTION SOFTWARE APP ALERT SYSTEM
One powerful tool available to users of the Guardian EHS Inspection and Observation Program is the ability to automate alerts in response to thresholds being reached. This allows all employees to mitigate risk, and catch hazards before they result in an incident.
For example, a company may have instituted a number system to rank the severity of a situation, with a one being a low level threat to employee well-being, and a five being the highest. As a way to expedite the repairs, an immediate alert could be sent to the maintenance team and the floor manager whenever an issue rated level three or more is logged into the app.
Although this is a relatively simple example, it gives you an idea of the power of this application.
If a business was only using paper forms during their audits and observations, the maintenance team and floor manager may not be made aware of an issue for hours, or in the worst case, even days. The ability to set alerts greatly increases the speed in which issues can be fixed, and as a result keeps workplaces safer by reducing hazards and minimizing injuries.
As useful as the above functions are, they represent just a small portion of what this powerful OHS observation and audit app is capable of.